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The right collaboration tools can be game-changing for business, but only if they are appropriately configured and integrated with intention into your infrastructure. Today, we are bringing you four common collaboration security mistakes that businesses make and how to address them.
Make Sure Data and File Sharing is Secure
While you’d like to think that collaboration platforms are secure inherently, this is simply not true. Collaboration security mistakes can happen, you’ll want to investigate to discover more about the tools you use and how well they secure files sent and stored within them—particularly if the solution utilizes the public cloud for communications. For example, your email solution would fall under this umbrella, so ensure that it meets the requisite security standards you expect from it.
Research Potential Solutions and Providers
During the implementation step, you will find yourself working with various providers and solutions to build a communications infrastructure that works best for your business. It’s easy to overlook the fact that some of these solutions might not play nicely with others. You’ll also want to ensure that you have a good working relationship with the vendors in question and that they are willing to work with you to make any needed changes or adjustments throughout the implementation process. You can get the most from your providers’ expertise if you understand the needs of your own business first, then build your agreement around that.
Manage and Maintain Your Collaboration Tools Centrally
When you use collaboration tools and applications to get work done, you’ll need to take extra precautions to ensure that your team is not using external solutions that skirt around your business’s protocols, like using a preferred third-party app rather than a business-hosted one. This type of practice, known as shadow IT, is dangerous, as it decentralizes your data in a way that could become a security risk. Ensure your team has access to the tools they need by hosting solutions centrally and listening to them to determine if what you have implemented truly works best for them.
Employee Security Matters as Well
It also matters how your employees are accessing important data required to do their jobs, particularly if the employee is out of the office and off the safety of your internal network. Collaboration security mistakes will cause you grief. You’ll want to ensure that your team has a secure connection to any and all data hosted by your business, something which can be accomplished through the use of a secure Internet connection and a virtual private network to keep your connection encrypted.
Security doesn’t have to come at the cost of productivity, and TWINTEL can help you get the most out of your collaboration tools. To learn more call us at (888) 428-0599 or schedule a meeting today.
TWINTEL Solutions has grown into an expansive, full team of IT services professionals, acting as the outsourced IT department of non-profits, small to mid-size businesses, and enterprise-level corporations.
